A suggested way to manage emails in outlook2010

As with everything, if we are more efficient and productive in the way we do things, we can get more done. My idea is if we can free up any extra time from work, you can spend more time on investing..... ;p

So, let's look at my suggested way to manage incoming mails in Microsoft Outlook 2010. The setting will be a typical work day in the office.

(1) Reached the office. First thing is to look at inbox folder for emails that came in over the night.
!!!Experts tip: Read every email once, and act on it immediately. If you need to revisit the emails again and again, you are wasting time.
(2) After reading/replying the emails, mark the emails which requires followup action before sorting them to their appropriate folders. This is such that any email that requires followup can be easily found in the "Search Folder".
!!!Expert tip: Turn on auto correct feature, so as to correct spelling and/or grammar errors in emails.
(3) Turn off new email notification as this is a big distraction as to what you are doing, if you get incessant blinking notification on your desktop. Don't worry! if you are worried if someone is looking for you urgently, you can still look at the the outlook icon in the taskbar. If there's any new email, you will have a folder overlapping the outlook icon.
(4) Remember we can mark emails with flags if they need any followup action. Even if they are sorted to their respective project folder, we can still find them easily using the Outlook Search folder feature.
(5) When reading emails, remember to turn on "show conversation" if you are trying to follow a string of email conversation. Never miss a detail again in the thread even if the email is spans a long time...
(6) If you find yourself doing repetative steps in outlook, it is time to use the "quick steps" feature. This enables user to execute multiple steps in a click.
(7) There are many columns in outlook. If you find the default columns showing information you are not interested in, feel free to customise the columns shown. e.g. show which folder the email is in.
(8) Last but not least, there are still lots of thing to discover about outlook. It is silly for companies to buy the latest sw but did not train their staff to use it and increase productivity.
So long, Happy investing!